However, there is another model that has also developed against the backdrop of recent events - the hybrid mode. This mode combines the online and offline worlds, and it was in this mode that we had the opportunity to conduct a corporate conference for our client.
Type of event: Hybrid conference for managers combined with a gala dinner
Company: Akamai Technologies
Number of Participants: 70
Requirements:
Solution:
QUICK QUOTATION
From the moment Akamai Technologies contacted us, they received full support. Firstly - we responded quickly to the inquiry with a message including a fixed price offer. Secondly - the message also contained photos (room, foyer, Cafe Oranżeria Restaurant), as well as catering proposals, which facilitated decision-making.
TRANSPARENT FORMALITIES
After deciding to cooperate, we fully handled all formalities (contract signing, deposit payment). We then proceeded to plan comprehensive service for the entire event, including:
In our arrangements, we ensured that two days before, the Organizer could test the system and check the equipment needed during the event. During this time, we also provided support from our technical department.
COMPREHENSIVE SUPPORT DURING THE EVENT
On the day of the event, we took great care of our guests - welcoming them right from the doorstep. We also took care of receiving and carrying in the Client's conference equipment. Our concierge was available to assist at every stage of the conference - from connecting equipment, checking the sound system, to adding water or notebooks.
CONFERENCE CATERING
Beyond technical issues, there were organizational matters, particularly gastronomic ones. Here too, we excelled. Our tasks included ensuring cleanliness and arrangement of the room and foyer for the coffee break.
Moreover, during coffee breaks, we not only maintained order (cleaning dishes) but also replenished missing snacks and drinks. During the lunch break, we made every effort to ensure that the hot meal was delivered on time.
GALA DINNER CONCLUDING THE EVENT
The final element of the event was the gala dinner. To the delight of the participants, there was a tasting of each menu item before serving.
In the end, it is worth mentioning that throughout our cooperation, we were open to changes and willing to help. And there were a few changes from the initial arrangements.
Firstly, on the day of the event, there was a request to print the meeting agenda.
Secondly, the lunch serving time changed (15 minutes later than previously arranged).
Thirdly, there were changes in the dinner menu (additional alcohol orders).
However, we handled everything, and after the event (as always), we asked for post-conference impressions and satisfaction with our services.
Planning a similar event for your company? Contact us ➡ https://hotelkossak.pl/kontakt
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